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Executive Assistant

Location: Central London
Salary: £40.00- £45.00 per Year
Contract: Permanent
Type: Full Time

Reference: VM-EA_1593447071
Posted: June 29, 2020
Consultant: Victoria Montgomery

Executive Assistant
Provides support to senior management with organisation, scheduling, correspondence, human resources, and meetings. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.

Executive Assistant Job Duties
Organise and schedule meetings
Prepare meeting agendas, perform research for meetings, and take minutes during meetings
Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
Perform reception duties such as answering phones where necessary
Manage the diaries and schedules of senior management
Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
Liaise with clients and business guests
Organise media appearances and events
Solve simple IT problems and contact the IT department when necessary
Maintain electronic filing system, ensuring processes and software are up to date and in working order
Manage projects and follow-up with team members where required
Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
Liaise with other staff members on behalf of senior management
Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
Prepare and deliver monthly reports
Executive Assistant Skills and Qualifications
Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence,