Download our Standard Client Terms of Business – Permanent (PDF)
Download our Standard Client Terms of Business – Contract Services (PDF)
Download our Standard Candidate Terms of Business – Limited Company (PDF)
Download our Standard Candidate Terms of Business – Umbrella Company (PDF)
- Terms of Business
- Your use of this Site
- Links to other Sites
- Security & Passwords
- Aggregate Information
- Changes to this Site
- Liability & Disclaimer
- Data Protection Privacy Notice
Terms of Business
Where Fawkes & Reece introduce either by mail, telephone or e-mail any candidate for an assignment or employment then the introductions shall be subject to our Standard Terms of Business as applicable. We will provide all of our clients with a copy of the Standard Terms of Business applicable to them at the point of registration or following registration.
Your use of this Site
Fawkes & Reece provides you access to the Site in order to help you at every stage of the recruitment process and offer you other specialist services. You will not use this website for any unlawful purpose post or transmit on the Site inaccurate, incomplete or false information (including biographical information about yourself and/or information about your ability to work in the United Kingdom). In addition, you confirm that you will not post or transmit on the Site any material which containing any virus or other disabling devices which interfere with the operation of the Site or infringing any intellectual property right of any third party or alters or deletes any information which you have no authorisation to do so or overload the website by spamming or flooding it or take any action or use any device, routine of software to crash delay, damage or otherwise interfere with the operation of this site or attempt to decipher, disassemble or modify any of the software, coding or information comprised in the site or that affects Fawkes & Reece reputation or that defames, abuses, harasses or threatens others or encourages any illegal activity.
Fawkes & Reece in its sole discretion shall determine your compliance with the above and shall have the right to prevent you from using the Site and/or to delete from the Site without prior notice any material that it deems not to comply or to be objectionable for any reason.
Links to other Sites
You may be offered a number of automatic links to other sites, which may interest you. We accept no responsibility for or liability in respect of the content of those sites. The use of any automatic links to these sites is entirely at your own risk.
Security & Passwords
When you register with this site or sign on when you visit the site, you will need to use a user name and password. You are solely responsible for the security and proper use of the password, which should be kept confidential at all times and not disclosed to anyone. You must notify us immediately if you believe that your password is know to someone else or if it may be used in an authorised way. We accept no liability for any unauthorised or improper use of disclosure of any password.
We may gather information and statistics collectively about all visitors to this website which may include the information supplied by you which will help us to understand our users thereby creating a better recruitment process. We will not disclose individual names or identifying information. All data will be in aggregate form only. We believe this information helps us determine what is most beneficial for our users and how we can continually improve our online service.
Changes to this Site
We may at our absolute discretion deny you access to this website (which may include any of the services or information available through it) or any part of it at any time without explanation.
Liability & Disclaimer
The information contained on this website including any salary information or surveys are given in good faith and Fawkes & Reece uses all reasonable efforts to ensure that it is accurate. However, Fawkes & Reece gives no representation or warranty in respect of such information and all such representations and warranties, whether express or implied, are excluded. No liability is accepted by Fawkes & Reece for any loss or damage which may arise out of any person relying on or using any information on this website. Fawkes & Reece shall not be liable to any person relying on or using any such information for any indirect or consequential loss or damage or any loss of or damage to profit, revenue, savings, use, contract, goodwill or business, in each case howsoever caused, including without limitation by reason of misrepresentation, negligence, other tort, breach of contract or breach of statutory duty. However, nothing in the above shall limit or exclude Fawkes & Reece liability for fraud or for death or personal injury caused by negligence, or to the extent otherwise not permitted by law. You agree to indemnity us and keep us indemnified against all costs, expenses, claims, losses, liabilities or proceedings arsing from use or misuse by you of this site.
We do not guarantee that any employer or client will ask for a candidate’s information, or will interview or hire a candidate, or that any candidates will be available or will meet the needs of any employer or client. We do not guarantee that any employer or client will keep confidential any candidate information or data provided to them.
We make no representation or warranty as to the final terms and duration of any appointment obtained through this website. This site contains links to external websites and Fawkes & Reece cannot be held responsible for the content of such websites to which you may gain access from the Fawkes & Reece website. Fawkes & Reece does not accept any liability in connection with such sites or links. Fawkes & Reece should not be taken as having reviewed or approved such websites or their contents. Your use of this website and downloads from it, and the operation of these terms and conditions, shall be governed in accordance with the laws of England and Wales. The English courts shall have exclusive jurisdiction over any dispute arising out of the use of this website. If any provision of these terms and conditions is held to be invalid by a court of competent jurisdiction, such invalidly shall not affect the validly of the remaining provisions, which shall remain in full force and effect. Legislation in the United Kingdom governing the preparation and dissemination of financial statements differs from legislation in other jurisdictions. In case of any query regarding the information on this web site, please contact firstname.lastname@example.org.
Data Protection Privacy Notice
This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
Who collects the information
Fawkes and Reece Limited (‘Company’) is a ‘data controller’ and gathers and uses certain information about you. This information is also used by our affiliated entities and group companies (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
Data protection principles
We will comply with the data protection principles when gathering and using personal information, as set out in our Data Protection Policy.
About the information we collect and hold
We may collect the following information as part of our initial stages of recruiting:
- Your name and contact details (i.e. address, home and mobile phone numbers, email address);
- Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests;
- Details of your referees.
We may collect the following information after the initial recruitment stage and before making a final decision to recruit:
- Information about your previous academic and/or employment history, including details of any conduct, grievance or performance issues, appraisals, time and attendance, from references obtained about you from previous employers and/or education providers;
- Information regarding your academic and professional qualifications;
- Information regarding your criminal record and disability status;
- Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information;
- Proof of your address, national insurance number, limited company details and bank account details;
- A copy of your driving licence and verification of any driving offences you hold.
You are required (by law or in order to enter into your contract) to provide the categories of information above to us to enable us to verify your right to work and suitability for the position.
How we collect the information
We may collect this information from you, your referees (details of whom you will have provided), your education provider, the relevant professional body, the Disclosure and Barring Service (DBS) and the Home Office.
Why we collect the information and how we use it
We will typically collect and use this information for the following purposes:
- To take steps to enter into a contract;
- For compliance with a legal obligation (e.g. our obligation to check that you are eligible to work in the United Kingdom);
- For the performance of a task carried out in the public interest; and
- For the purposes of our legitimate interests, but only if these are not overridden by your interests, rights or freedoms.
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
How we may share the information
We may also need to share some of the above categories of personal information with other parties, such as clients or professional advisers. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information as required to comply with the law. When sharing some of the above categories of personal information, for example for submission to a specific role, we will ensure that you are happy to be submitted for that role.
Sensitive personal information and criminal records information
Further details on how we handle sensitive personal information and information relating to criminal convictions and offences are set out in our Data Protection Policy, which is available on request to email@example.com.
Where information may be held
Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
How long we keep your information
We keep the personal information that we obtain about you for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful and you become engaged by us or whether we have regular contact with you for recruitment purposes, the nature of the information concerned and the purposes for which it is processed.
We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination (as extended to take account of early conciliation), after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- Fair processing of information and transparency over how we use your use personal information
- Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- Require us to correct any mistakes in your information which we hold
- Require the erasure of personal information concerning you in certain situations
- Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- Object at any time to processing of personal information concerning you for direct marketing
- Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- Object in certain other situations to our continued processing of your personal information
- Otherwise restrict our processing of your personal information in certain circumstances
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- email, call or write to us
- Let us have enough information to identify you
- Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- Let us know the information to which your request relates
If you would like to unsubscribe from any centralised marketing campaign or newsletter you can also click on the ‘unsubscribe’ button at the bottom of the email. It may take up to 1 day for this to take place.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information so please contact us on firstname.lastname@example.org in the first instance. If we cannot satisfactorily resolve your query or concern, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
Changes to this privacy notice
This privacy notice was published on 13th April 2018.
We may change this privacy notice from time to time, so we would encourage you to regularly check this page for updates or changes to this notice.